Avon Timber Merchants Sourcing Policy
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Avon Timber Merchants Ltd (The Company) recognises that the company has a responsibility to the environment.
The company is committed to purchasing all timber from legal & sustainable sources and unreservedly condemns illegal logging practises and keeps informed of processes and changes in international legislation.
The company buys and sells Softwood, Hardwood, Sheet materials, MDF Mouldings, Manufactured Joinery, Fencing and other associated Timber products into the UK construction and Joinery markets.
The company recognises that the independent certification of the forests and the process chain is the best means of providing assurance that the timber comes from legal and well managed forests and will purchase certified material whenever possible.
The company has implemented Chain of Custody (CoC) procedures to ensure that these materials meet the government and C.P.E.T (Central point of expertise in timber) policy and guidelines on sustainable forest management practises and are obtained from legal and sustainable forest sources.
As part of this system, it is the policy of the Company to ensure compliance with the Forest Stewardship Council (FSC) and Programme for the Endorsement of Forest Certification (PEFC) criteria. As part of this system it is policy of the Company to avoid using timber harvested from forest areas where traditional or civil rights are violated, timber harvested from non FSC certified forest areas having high conservation values which are threatened, timber from genetically modified (GM) trees, illegally harvested timber and natural forest that has been converted to plantations or non-forest use.
Management shall be responsible for implementing this policy and the day to day responsibility of this statement is carried out, and that the Company’s CoC certification scheme is maintained in line with the certification body requirements and the government and C.P.E.T policy.
The company will work closely with all of its suppliers to encourage greater use of certified timber and timber products, so that our continual improvement programme of introducing more certified products can be sustained. In order to achieve this, all afore mentioned products, where possible, are to be sourced and procured from a list of approved supplier that is maintained and updated in accordance with the company’s CoC scheme requirements. These suppliers will have already achieved CoC certification through a licensed and approved independent third party certification body.
As part of the Company’s CoC scheme it is also a requirement that it maintains records for a minimum of 5 years. These records include the full detail of all sales and purchases made under this scheme, by definition this requirement will fulfil the Company’s obligations as a ‘Trader’ within the EU Timber Regulation: EUTR. The company is also required under this scheme to be audited on an annual basis by an independent third party auditor.
1st June 2018.
Avon Timber Merchants Ltd.
Commitments for the Responsible Purchasing of Timber & Timber Products.
The company recognises a responsibility to its customers, suppliers and staff to base its commercial activities on well managed forests.
The company is committed to sourcing all timber from legal sources and will seek evidence of compliance from suppliers that they are operating in accordance with the laws of their country.
3. Endangered Species
The company will not source any timber species prohibited under Appendix 1 of the Convention on International Trade in Endangered Species (CITES).
4. Traceability and Supplier Monitoring
The company will seek from suppliers:
a) Evidence of commitment to continuous improvement in environmental performance.
b) Clearest practicable information on the sources of wood products.
c) Evidence of good forest management practice at the original source of wood products.
5. Timber Certification
The company will only accept or use labels or certificates which include claims of environmental soundness or sustainability if these are supported by publicly available standards drawn up in a fully participatory, transparent and objective manner and backed by independent inspection.
6. Avoid Boycotts
The company will not encourage boycotts or bans on specific species of timber. Notwithstanding this, the company will cease to source any species if its supply is in breach of Commitments 2 and 3 above.
7. Avoid Misleading Claims
The company will strive at all times to avoid misleading and unsubstantiated environmental claims in relation to wood products supplies.
8. Management Structure
The company will ensure that all employees associated with timber purchasing are encouraged to act in accordance with this policy and are given appropriate education and training to do so if required.
9. Continuous Improvement
The company will define its own programmes, and establish its own objectives and targets, to achieve continuous improvement in environmental performance in accordance with this Policy.
Avon Timber Merchants Ltd & EU Timber Regulation (EUTR)
The new EU Timber regulation came into force on 3 rd March 2013. It prohibits the placing of illegally harvested timber and timber products on the EU market.
It requires that the operator placing timber and timber products on the EU market for the first time exercise due diligence to mitigate the risk that the timber has been illegally harvested.
The 3 Key elements of the due diligence systems are:
We only purchase materials from FSC/PEFC certified companies; we maintain a list of all approved suppliers. In order to ensure we can provide traceability and monitor suppliers we will seek the following:
a.) Evidence of commitment to continuous improvement in environmental performance.b.) Clearest practicable information on the sources of wood products.c.) Evidence of good forest management practise at the original source of wood products.
2 Risk Assessment:
The company is committed to sourcing al timber from legal sources and will seek evidence of compliance from suppliers that they are operating in accordance with laws of their own country. The company unreservedly condemns illegal logging practises and will keep informed of international processes and changes in legislation.To minimise the risk we only purchase from approved FSC/PEFC certified companies.
3 Risk Mitigation:
When the assessment shows that there is a risk of illegal timber in the supply chain, we will ask the supplier to provide additional information regarding the whole of the supply chain, including any third party verification in a written declaration, including if necessary onsite inspection. If any corrective measures are required they will be put in writing to the supplier with the agreed time frames and cancellation of any further orders until resolved.
EUTR also requires that Traders keep records of what timber and timber products have been bought, and from whom and where it was sold on to and keep these records for 5 years.
Under the terms of the EUTR we can confirm that Avon Timber Merchants Ltd will be considered a Trader, and as such will be able to produce where necessary all the appropriate evidence required to demonstrate compliance to this regulation.
1 st June 2018.